Our client in Northern California is looking for a Epic Project Coordinator for 18 month implementation.
Epic Project Coordinator Experience Required
Local to Bay Area preferred
The selected resource will provide specialized project coordination, logistics, and general administrative support to assigned functional manager/director.
This will include activities such as:
Project meeting planning (i.e. scheduling logistics), facilitation, meeting minutes, project related activities as directed by the manager, acts as direct support for the manager/director and project team activities.
Assists in preparation of presentations, narrative and statistical reports, locating sources of information; creates simple charts and graphs for reports.
Coordinates logistical arrangements for training events and meetings, including, securing facilities, catering and materials preparation.
Maintain project files; creates and maintain excel spreadsheets for tracking purposes.
Prepares correspondence and documents; prepares agendas and minutes of meetings; sets up meetings, contacts participants, reserves rooms, prepares notices and agenda; assembles materials/documents needed for such meetings
Maintains contact list for teams.
Relieves leadership of certain administrative details by routinely and independently performing administrative support tasks such as researching problems; contacts outside vendors, healthcare organizations, community agencies and others to gather information, requiring independent judgment; prepare contracts, purchase orders, check requests and other light accounting tasks
Sorts, screens, prioritizes and routes mail, attaching pertinent correspondence and other relevant data for reference; determines in what priority material should be referred to the leadership's attention
Organize and prioritize work as necessary to meet critical deadline and make photocopies as needed; respond to phone inquiries; submit all IT/telecom helpdesk tickets; prepares agendas and takes meeting minutes
Coordinate department new hire on-boarding activities.
Obtain network/system; manage and follow up on laptop requests from IT; arrange for cubicle and equipment to be in place (phone, computer, chair, etc.); order name plate; key requests.
Develops partnerships with various departments; orders supplies; prepares and submits Purchase Order, Invoices and Expense Reimbursement to Accounts Payable for payment; investigates and resolves billing/payment discrepancies, works with Materials Management, Engineering and Information Technology on issues needing resolution and on office moves and facilities management issues
Handles confidential information which has not yet been made public and normally available only to the Director and his/her top-level staff; releases information to authorized parties at direction of Director; relieves Director/Manager of certain administrative details by routinely and independently performing administrative support tasks such as researching operating problems; contacts outside vendors as needed.
Maintains the Director/Manager’s appointment calendar exercising considerable discretion in committing the Director’s time or referring caller to another appropriate source of information or service; advises Director/manager of appointments; sets up meetings, contacts participants, reserves rooms, prepares notices and agenda; and assembles material/documents needed for such meetings.
Coordinates and implements a variety of projects; provides operational and procedural support to the Director and/or Project team by coordinating and assisting with day-to-day department operations.
Experienced in the principles of project coordinating and/or managing aspects of small to mid-size projects.
Proficient computer skills including Microsoft Office (Word, Outlook, Excel, PowerPoint, Publisher),
Proficient computer skills in MS Project, MS Visio and SharePoint